[Article I – Organization Founder and Organization Name]
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Section 1. |
This organization was founded by Dr. Mark Rajai in Fall
2006 and it is called the International Association of
Journals and conferences (“IAJC”). |
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Section 1. |
To become the leading global
consortium of academic journals, conferences, and
professional organizations committed to advancing
excellence in all aspects of education in engineering,
science and related technology.
• To
implement the unique concept of “From Conference to
Journal” module in all of our sponsored events.
• To become an exclusive and a
prestigious association offering our selected members an
array of benefits including a multilayered review
process to prepare, find the right match and publish
their papers in one of growing list of member journals
in a timely manner.
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Qualifications
and Dues
IAJC is an exclusive organization and Membership may be
obtained by individuals, members of higher education
institutions and businesses involved in technology
related education upon payment of annual dues for the
designated membership year in the amounts set forth in
the Bylaws. Membership is by invitation only. |
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Initial dues, until modified by the board, shall be: |
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Individual Membership |
$129 |
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Institutional Membership includes 5 individual
memberships. |
$499 |
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Corporate Membership includes 5 individual memberships. |
$499 |
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Organizational Membership includes 5 individual
memberships. |
$499 |
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Student/Retired Member |
$49 |
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Section 1. |
Function and
Authority
The affairs of this association shall be managed by a
Board of Directors of no less than 7 and no more than 15
which shall be the governing body of the association
with power to formulate policies of the association
consistent with its purposes and subject to any specific
directions of the membership as adopted at any duly held
membership meeting. The Board of Directors shall have
authority to conduct all business pertaining to the
association between official meetings of the membership.
The Board of Directors shall be the custodian of the
property of the Association and shall assume
responsibility for the management of its finances |
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| Section 2. |
Number,
Tenure, and Qualifications
The Board of Directors shall consist of the Chair, the
Vice chair, the Secretary, and 4-11 Directors, all of
whom shall be elected in accordance with the provisions
of the Bylaws.All Directors shall be elected for a
term of two (2) years after the founding board terms
expire. Newly elected Directors shall take office
immediately following the appointment to the board or at
close of the Annual Meeting of the Association following
their election and serve until their successors are
elected and qualified.
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Section 3. |
Initial Board
of Directors and Founder Authority
The initial Board shall serve staggered 2 or 3 year
terms to assure stability in the start up period. All
regular terms, excepting the organization founder, Mark
Rajai shall be for 2 years thereafter. The board shall
number 7-15 regular members. Initial Board of directors
will be named by the organization founder, Mark Rajai, who
has authority to nominate, elect, and appoint other
directors until the organization is stable. |
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Section 1. |
Regular
Meetings
At least one regular meeting of the Board of Directors
shall be held each year at such times and such places as
the Board of Directors may determine. Notification of
the time and place and proposed agenda shall be mailed
or faxed or emailed to the members of the Board of
Directors prior to each meeting. Directors may attend
meetings by audio or other electronic means as long as
all attending can at least hear and speak to all others
attending. |
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Section 2. |
Special
Meetings
Special meetings of the Board of Directors may be called
by the Chair, or a majority of the voting members of
the Board. Notice of the time and place of any special
meeting shall be given to each Director in writing or
fax or email at least three (3) days prior to the date
of such special meeting. |
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Section 3. |
Quorum
A majority of the members of the voting Directors of the
Board shall constitute a quorum for the transaction of
business at any meeting of the Board of Directors. If
less than a majority is present at a meeting, a majority
of the Directors present may adjourn the meeting and
refer temporary action to the Executive Committee, to be
confirmed by the board later. |
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Section 4. |
Vacancies
Any vacancy occurring in the Board of Directors shall be
filled by the affirmative vote of a majority of the
remaining Directors. A Director elected to fill a
vacancy shall be elected for the unexpired term of
his/her predecessor in office. Organization founder,
Mark Rajai has veto power to overrule majority vote. |
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Section 7. |
Removal of
Board Members
Members of the Board of Directors , all of whom serve at
the pleasure of the Board on behalf of the Members and,
thus, all of whom may be removed from the Board by a
majority vote of a quorum of the full Board, accept a
standard of participation when accepting membership on
the International Association of Journals and
Conferences Board. Therefore, any Board Member who is
absent for any official Board meeting, and who has not
contacted the chair or vice-chair to be excused for
reason of serious conflict which prohibits attendance
shall be brought before the Board for non-performance as
a Board Member and a vote shall be taken to determine
his/her continuation on the Board. A simple majority of
a quorum is sufficient for action. Organization founder,
Mark Rajai has veto power to overrule majority vote to
retain or remove a board member untill the organization is
stable. |
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Section 1. |
Officers
The officers of IAJC Executive Board shall be the ,
President/President-Elect, three Vice Presidents,
several Chairs/Directors, and a Secretary-Treasurer;
each of whom shall be nominated and elected by majority
vote of board of directors as hereinafter provided.
(Board membership shall run at least as long as the term
of office for each.) |
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Section 2. |
Nominating
The nominations of Executive board officers shall be
submitted in writing to the Board of Directors at least
14 days prior to the time that the officer is going to
start his/her position. Members may forward suggested
nominees to the nominating committee for consideration. |
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Section 3. |
Election and
Term of Office
The President or one of Vice Presidents shall cause
ballots to be prepared listing each candidate nominated
by the Nominating Committee. The ballots thus prepared
shall be mailed, faxed or e-mailed to each member of the
Board in good standing of the Association at his/her
last known address as shown by the records of the
Association not later than fourteen (14) days prior to
the expected time that the nominee is to start his/her
position. Each member shall be entitled to one vote for
each board position to be elected. The candidate
receiving a plurality of the votes cast for that office
shall be deemed elected.
The President of the Board, Mark Rajai shall serve for
unlimited term till the organization is stable and
well-established. The Vice Presidents shall be elected
for a two (2)-year terms. The Secretary and Treasurer
shall be elected for two-year terms staggered such that
new officers are elected in alternating years. All
Chairs and directors shall serve for two (2) years. All
new officers shall assume their respective positions
immediately following the approval of the Board of
Directors, and shall continue in office until their
successors are elected and qualified. Officers may be
re-elected upon satisfactory performance and by approval
of the board. Organization founder, Mark Rajai has full
authority to remove any executive board members for
no.-satisfactory performance and has veto power to
overrule majority vote of board of directors. The 30
days notice must be given to the member. |
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Section 4. |
Vacancies
Should the office of Secretary or Treasurer become
vacant, the Board of Directors shall elect a member to
complete such term of office. Should a vacancy occur in
the Office of President, one of the Vice Presidents
shall assume the duties of the President and serve the
un-expired term of his/her predecessor and his/her
elected term. The Board shall appoint the immediate Past
President to fulfill the President Elect’s role until a
new President Elect can be elected by the board. Should
the elected Vice President resign, the Board of
Directors shall elect a replacement. |
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Section 5. |
Duties of
Officers
The President of Executive the Board's duties include
leading all board meetings and managing day-to- day
operation of the Association. He or she serves as CEO of
the Association.
The duties of the President also include running the any
Committee meetings and carrying out the instructions of
the Board of Directors.
The duties of the Vice Presidents shall be assigned
by the president of association. The duties of
chairs/directors shall be assigned by vice-presidents.
The Vice Presidents shall also serve on committees and
perform such other duties as delegated by the President
and/or Board of Directors.
The duties of the Secretary/President assistant shall be
to keep records of all membership and Board of Directors
meetings and to maintain the official records of the
association.
The duties of the Treasurer are to collect all dues and
other accounts due the Association. The Treasurer will
keep accounts of the sources of all income and the
purposes of all expenditures, manage tax filings and
provide a complete financial report at the annual
membership meeting of the Association. |
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Section 6. |
Personal
Liability of Directors
a. Elimination of Liability. No Director of the
Association shall be personally liable for monetary
damages as such for any action taken, or any failure to
take any action as a Director.
b. Nature and Extent of Rights. The provisions of this
Section shall be deemed to be a contract with each
Director of the Association who serves as such at any
time while this Section is in effect and each such
Director shall be deemed to be so serving in reliance on
the provisions of this Section. Any amendment or repeal
of this Section or adoption of any Bylaw or provision of
the Constitution of the Association which has the effect
of increasing director liability shall operate
prospectively only and shall not affect any action
taken, or any failure to act, prior to the adoption of
such amendments, repeal, Bylaw or provision. |
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Section 1. |
Standing
Committees
There shall be Standing Committees on Membership,
Conference, Awards, and Publications. Each Committee
shall consist of at least three (3) members recommended
by the President and approved by the Board of Directors.
The Chair of a Standing Committee shall be designated by
the President and approved by the Board of Directors.
The Chair of each Standing Committee shall provide
reports of Committee activities at each meeting of the
Board of Directors, and shall submit a written report of
Committee activities to the Board of Directors prior to
the annual meeting of the Association. Unless otherwise
specified in the Bylaws, terms of members shall be
staggered over a three (3)-year period. If a vacancy
occurs, it shall be filled by appointment of the
President or his/her designee. The chair or co-chair of
each committee shall be a board member. |
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Section 2. |
Membership
This Committee shall maintain accurate records of the
membership, and shall in all appropriate ways, urge
those eligible to become members of the Association. A
board member shall chair this committee. |
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Section 3. |
Conference
This Committee shall plan, organize and conduct any
conferences of the Association. The Committee shall
recommend to the Board for approval a date and site for
a conference at least six (6) months in advance when
possible. The Committee members shall be appointed for
one year and are eligible for re-appointment. A board
member shall chair this committee and serve at least a 2
year appointment period. |
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Section 4. |
Awards
The Committee shall designate those persons who shall be
honored by the Association as directed by policies set
by the Board. A board member shall be chair. |
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Section 5. |
Publications
This committee shall provide leadership and advice to
the board regarding appropriate publication activities
(on line or otherwise) to be pursued by the Association,
including financial plans and other specifics. A board
member shall be chair or co-chair of this committee. |
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Section 6. |
Other Standing
Committees
When the Board of Directors creates a Standing
Committee, it shall state the purposes and the
responsibilities of the Committee for inclusion in the
Minutes of the Association. The Board shall initiate an
Amendment to revise the Bylaws, to be voted upon at the
subsequent meeting, to include such a Committee. The
Chair, term, and initial members of the Committee shall
be recommended by the President and approved by the
Board. |
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Section 1. |
The fiscal year of the organization shall be from
January 1 – December 31, although this may be altered by
the board on advice of the Treasurer. |
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Section 1. |
Initiation of
Amendment
Amendments to these Bylaws may be initiated by the
Organization founder, Mark Rajai, or by majority vote of
Board of Directors, or by a Committee authorized by the
Board of Directors for the purpose of recommending
Amendments to the Bylaws, or by a petition signed by ten
percent (10%) of the membership directed to the Board of
Directors setting forth the proposed Amendment. |
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Section 2. |
Adoption
An amendment initiated as herein provided may be adopted
by a 2/3 vote of the board members present and voting at
any regular or special meeting of the board, or by a
simple majority of the members by mail or email ballot.
Organization founder, Mark Rajai has veto power to
overrule majority vote till the organization is stable
and well-established. |
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Section 1. |
Should IAJC be dissolved, control of the organization’s
assets shall be decided by association founder, Mark
Rajai in consultation with Board of Directors. |
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